The Car Wash Receipt Template can be dispensed to Customers at the point of sale once payment is received. As a record of payment, this paperwork shall allow the Customer to prove that he or she has surrendered a certain amount of money to the Car Wash Company to have a specific vehicle maintained. This is particularly useful for Drivers who must produce such proof when seeking reimbursement from an Employer or Client.
Average Price for a Car Wash – $15 (source: www.brandongaille.com)
Step 1 – Save The Car Wash Receipt From This Page
The Car Wash Receipt Template is downloadable as a “PDF” file or as a “Word” document. Either are available (at your discretion) by selecting the desired version from the buttons under the sample image or the text links in this section (in the “Download” area above).
Step 2 – Introduce The Car Wash Company Documenting Its Payment
The Car Washing Business issuing this receipt because it has been paid should be identified with its formal “Company Name.” Enter this in the first text box. 
Seek out the “Name” line presented directly under that of the Car Washing Business, then record the “Name” of the Car Wash Representative or Salesperson on this line. 
The Car Washing Business address must be included with these names. Produce it in the three lines with the “Street Address,” “City, State, Country,” and “Zip Code” labels. 
The “Phone” number and the “E-Mail” address maintained by the Car Washing Business should be documented as well. 
Step 3 – Identify The Car Wash Payment With Document Information
While many Clients will be private Parties, some will be Business Entities or may seek reimbursement for the washing. That means this paperwork must be easily found in a filing system. A “Receipt #” line will enable such a quality. 
The receipt number may not necessarily be enough to identify this payment since some may require verification of the first calendar day that payment was marked as received by the Car Washing Business. Supply this calendar “Date” on the blank line on the right of the receipt’s document number. 
Step 4 – Name The Car Owner Or Driver As The Payer
An important function must be attended to in the “Customer/Client Information” section. Several pieces of information must be produced to attach the Car Wash Customer to the payment. The “Name” of this Party should be placed on the first line in this section. 
The address where the Car Wash Customer receives mail is also a necessary item to report. The “Street Address,” “City, State, Country,” or “Zip Code” lines should be utilized as a staging area. 
The Car Wash Customer’s “Phone” number should be used to follow up on the contact methods available to this Party. Enter it on the line holding the “Phone” line. 
If the Car Wash Customer has made his or her “E-Mail” address available, supply it to the final line in this section. 
Step 5 – Identify The Concerned Car
The “Vehicle Information” section of this paperwork seeks some documentation regarding the car recorded to the blank lines. The first three lines should be used as a way to document the car’s “Year And Condition,” “Make,” as well as its “Model And Color.” 
Use the next few lines to record the license plate number on the vehicle, its “VIN” (look on its registration), and the “Odometer reading” it displays. 
Step 6 – Discuss The Car Washing That Required Payment
The “Description” area of a table presented at the center of this paperwork will require that a record of the washing be documented. Record the level of service and any products sold in this field.
Step 7 – Submit A Production Of The Car Wash Costs To The Customer
The “Amount” column displayed as the second column of the receipt table is the next set of records required. Here, in the first text box under the “Amount” title, a list the price of the purchased car washing service and items. 
Add every car wash dollar “Amount” to each other until you reach a final sum. This resulting value is considered the car wash’s “Subtotal” and should be reported in the appropriately labeled field. 
The “Discount” field allows any dollar amount that was subtracted as an effort to lower the purchase price for the Customer to be displayed for review. You may leave this field blank if it is inapplicable. 
If the Car Wash Service was required to impose a tax of any kind on behalf of the local, state, or federal government then record this dollar value of such taxes in the “TAX/VAT” box. 
Now, subtract the “Discount” given to the Customer from the car wash “Subtotal” then add the needed “Tax/VAT.” Document this result in “Total.” 
Step 8 – Attach Notes On Car Care Or Other Comments
A “Notes” section under the table will present several blank lines where you may furnish messages or promotions to the Car Wash Customer as needed.
Step 9 – Declare The Car Wash Payment As Received In writing
The statement set near the bottom of the receipt with the words “The Total Amount Of” should be used to formally credit the Car Wash Customer with payment. To do so, enter the payment amount on the first blank line, the name of the Customer on the second empty line, then the date the car was payment was made on the final blank line of this sentence.
Step 10 – Discuss How The Customer Paid For The Wash
The series of checkboxes after the term “Payment Method” will be this receipt’s final area of reporting. Here, the manner in which the Customer paid his or her invoice/bill must be presented. So that if he or she paid the Car Washer with a “Credit Card…” then the “Credit Card No.” box should be marked. This option requests a report on the (account) number found on the front of the card to be displayed on the blank line available. 
A payment for the wash through a check can be documented by selecting the “Check No.” and recording the Car Wash Customer’s check number where it is requested by this option. 
Oftentimes Car Wash Customers will pay in cash. Select the box labeled “Cash” if this is such a case. 
A final option of this area will be to provide this description of payment directly. The “Other” box should be selected for this task and the manner the Car wash Customer paid should be typed onto the blank line provided. 
Step 11 – Acquire The Car Wash Customer’s Authorization
The Car Wash Customer can only approve this payment and finalize this receipt by signing the “Customer’s Authorized Signature” line. This is the only area of the receipt where he or she may record information and, in turn, the Car Wash Customer is the only Party who can sign this line. Gain this signature then make a copy of the signed receipt. The original should be kept by the Car Washing Business while a copy may be furnished upon Customer request at the Car Washer’s discretion.
Step 1 – Obtain The Car Wash Receipt As A Spreadsheet
A copy of the Car Wash Receipt can be acquired using the “Download” link above (“Microsoft Excel (.xlsx)”) or the “Excel” button provided.
Step 2 – Name The Car Washing Service Being Paid
The first topic to be discussed once you have opened your spreadsheet will be that of its Issuer. Two cells, A1 and A2, will display their contents in the upper left. The Car Washing Service’s formal logo should be uploaded to the first of these fields as a replacement for the displayed label “Add Your Company Logo Here” then its legal name typed in as a replacement for the phrase “Company Name” in cell A2. 
The “Name” of the Car Wash Service Representative should be furnished to cell A3. This should be the “Name” of the person who has received the money from the Client or one who can answer follow-up inquiries regarding this receipt. 
Our next concern will be to make sure that Reviewers of this receipt have the ability to contact the Car Wash service. The first contact method presented should be the mailing address. This information should be produced down the next three fields (cell A4, cell A5, and cell A6) and requires that the “Street Address,” “City, State,” as well as the “Country” in the mailing address be delivered to the first two of these cells then the “Zip Code” supplied to the third one in the series (cell A6). 
The “E-Mail” address monitored by the Car Wash Service along with the “Phone” number should be entered for display in cell A7 and A8. 
Step 3 – Furnish This Paperwork With Its Payment Reference
The car wash payment’s receipt number is the next focus for this paperwork. Cell F3 has been provided with a title to call its contents to attention as such thus, report the car wash payment “Receipt #” in cell F3. 
Continue to the right where cell H3 calls for a “Date.” The concerned “Date” is expected to be the month, the calendar day, and the year when the Car Wash Customer submitted payment.
Step 4 – Submit The Car Washing Client’s Identity
The Car Washing Client must be attached as the Party paying the Car Washer for the cleaning service. Report his or her “Name” in cell A11. 
In addition to being named, the Car Wash Client’s contact material should be furnished with his or her name in the same section (“Customer/Client Information”). Cell A12, cell A13, and A14 have been supplied with labels to guide the entry of the Car Wash Client’s “Street Address” then his or her “City, State, Country” and “Zip Code.” 
The “E-Mail” (labeled in cell A15) address of the Car Wash Client and his or her “Phone” (see cell A16) number in the next two fields that follow. 
Step 5 – Produce Some Details Regarding the Concerned Car
A portion of column F has been set aside to describe the automobile that has been purchased. The first pieces of information concern the car’s physical description and should be apparent upon a basic inspection. Supply The “Year And Condition,” “Make,” and the “Model And Color” labels in cells F11, F12, and F14. 
Once these items are recorded proceed to satisfy the next two cells with the car’s “License No.” in cell F14 then its “VIN” (in cell F15). 
Finally, perform a visual inspection of the car’s odometer meter. Cell F16 requires that a transcription of the “Odometer Reading” is furnished as a final means of identifying the car.
Step 6 – Discuss The Car Wash Job That Was Paid For
The “Description” title set to the first column in the receipt table should be populated with the car wash service and products that were paid for by the Client. Generally, most Car Wash Clients will wish to see solid documentation of the service date and the names of purchased merchandise produced in this field (cell A19).
Step 7 – Furnish A Production Of The Car Wash Charges That Required Payment
Column H of this table begins with cell H19 or “Amount.” As this title suggests, the base price the Car Washer set for the washing service (and any merchandise) recorded in the first column. You have the option of producing multiple dollar amounts for an itemized report or a combined sum. 
The car wash payment’s “Subtotal” can only be provided with the sum of all pricing listed in the cell above it. Add all the values recorded in cell H19 to a single value then report this value as the wash’s “Subtotal” in cell H20. 
Cell H21 where the “Discount” label has been placed, requires that if the Car Washer afforded his or her Client the consideration of a deduction from the “Subtotal” then its content must display the deducted amount. Otherwise, you may leave this field blank. 
If the car wash is subjected to a sales tax or a service tax such an amount must be presented for review. Use the local government’s tax codes and regulations to determine if a sales or service tax must be collected. If so, calculate this value appropriately then enter it in cell H22. 
Cell H23, labeled as the car wash’s “Total” should be supplied with the car wash’s “Subtotal” (after the “Discount” in cell H21 has been applied) combined with its “Tax/VAT.” Once you have combined these two values properly, record the result in cell H23. 
Step 8 – Complete The Payment’s Statement Of Declaration
The sentence in cell A24 seeks several records produced as replacements for the bracketed objects it contains. The first object to be removed is a bracketed symbol between two parentheses “([$]).” This item is a place holder for the dollar amount that was received from the Car Wash Client. Produce this accordingly. 
Follow this sentence to the term “…Was Paid By” then remove the placeholder “[Name]” with the Car Wash Client’s “Name.” 
Cell A24 also intends to solidify the “Date” when the Car Wash Client paid the defined amount. Replace the third placeholder with this information. 
Step 9 – Discuss How The Car Washing Payment Was Made
The requirement set by the “Payment Method” label in cell A26 expects that at least one of the checkboxes in the following cells be marked to describe how the Car Wash Customer paid for the cleaning service and products. Cell A27, for instance, names this payment as a credit card payment. Thus, it must have the checkbox contained marked and the “Credit Card No.” used for the payment supplied after the label. 
Cell A28 will document a check payment if its checkbox is selected. This will also require the check’s ledger number to be produced after the label “Check No.” 
If the car wash was paid in “Cash,” select the checkbox in cell F27. 
The final option will assume that a payment method other than the ones named above was used. Mark the box labeled “Other” in cell F28 if this is the case, then define this payment method accordingly. 
Step 10 – Acquire The Signature Of The Car Wash Client
Review all information recorded in this receipt. If this is an accurate representation of the Car wash Customer’s intended payment, then he or she must be obligated to sign the “Customer’s Authorized Signature” line in cell A29. Naturally, the original should be kept by the Car Washer while a copy may be dispensed to the Car Wash Customer.
